Tuesday, August 16, 2005
Outlook 2000 lets you see your contact information arranged in many different and useful ways, called views. Each module comes with 5 to 12 predefined views that you can rearrange simply by dragging the column title and dropping the title where you want it.
For example, to move the Business Phone column in the Phone List view:
Click the Contacts icon in the Outlook bar.
Choose View, Current View, Phone List.
The Phone List view of your contacts appears.
Click the Business Phone heading and drag it on top of the column to its left.
You see a pair of red arrows pointing to the border between the two columns to the left of the Business Phone column. The red arrows tell you where Outlook will drop the column when you release the mouse button.
Release the mouse button.
The Business Phone column is now to the left of the File As column rather than to the right. If it makes more sense to you to have File As to the right of Business Phone, you can set up your view in Outlook to put it there.
You can use the same process to move any column in any Outlook view. Because the screen isn't as wide as the list, you may need to move columns around at times to see what you really want to see. You must use the scroll bar at the bottom of the list to scroll to the right to see the last column, Categories. If you want to see the Categories column at the same time as the Full Name column, you have to move the Categories column to the left.
For example, to move the Business Phone column in the Phone List view:
Click the Contacts icon in the Outlook bar.
Choose View, Current View, Phone List.
The Phone List view of your contacts appears.
Click the Business Phone heading and drag it on top of the column to its left.
You see a pair of red arrows pointing to the border between the two columns to the left of the Business Phone column. The red arrows tell you where Outlook will drop the column when you release the mouse button.
Release the mouse button.
The Business Phone column is now to the left of the File As column rather than to the right. If it makes more sense to you to have File As to the right of Business Phone, you can set up your view in Outlook to put it there.
You can use the same process to move any column in any Outlook view. Because the screen isn't as wide as the list, you may need to move columns around at times to see what you really want to see. You must use the scroll bar at the bottom of the list to scroll to the right to see the last column, Categories. If you want to see the Categories column at the same time as the Full Name column, you have to move the Categories column to the left.
