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The Outlook Journal can automatically record any document you create, edit, or print in any Microsoft Office application. The Journal also automatically tracks e-mail, meeting requests and responses, and task requests and responses. Outlook asks you if you want to turn on the automatic journaling feature every time you click the Journal icon.
To turn on the Journal's automatic recording feature, follow these steps:
Choose Tools, Options.
Click the Journal Options button.
Click to place a check in the check box for those items and files you want to automatically record and for the contacts about whom you want the information recorded.
The list of people in the For These Contacts box is the same as the list of people in your Contact list. You can also manually create Journal entries for people who are not in your Contact list.
When you add names to your Contact list in the Contacts module, those names aren't set for automatic recording in the Journal. If you want the Journal to keep track of them, then you have two ways to tell it so:
(a.) Check the name(s) in the Journal Options dialog box.
(b.) Open the Contact record, click the Journal tab, and check Automatically Record Journal Entries for These Contacts.
Click OK.
The Journal promptly begins automatically recording the items and files you selected for the contacts you named.